In our previous post, we gave you an overview of Google Apps for Business, a flexible, online productivity suite that combines the power of programs like Microsoft Word with the instant collaboration capabilities of the internet. In this post, we’ll be discussing one popular aspect of Google Apps for Business: Google Calendar.
What is Google Calendar? Well, imagine that your desktop calendar or smartphone scheduling app suddenly became connected to the internet, sending out reminders to your email and messages to your colleagues. It also self-published a copy of your itinerary on your website, enabling customers to select appointment times. And, it worked across time zones to communicate with coworkers and suppliers in other countries. To top it all off, it also automatically created a backup of itself whenever there was a change.
That, in a nutshell, is the Google Calendar app.
Google Calendar is available for free for individual use. For companies, it’s available in conjunction with a paid subscription to Google Apps for Business. Your paid subscription also brings you additional benefits in terms of scheduling options and increased online storage. Like everything included in the Google toolbox, it’s easy to scale Google Calendar to your current needs, adding and deleting users as your organization requires. (Currently, Google offers a free 30-day trial of Google Apps for Business.)
As part of the Google Apps constellation, Calendar works well with Google Drive (where you store documents and other files), Gmail (Google's easy-to-use email service), and Google Docs and Sheets (word processing and spreadsheets, respectively). It also functions with other popular calendar programs. Additionally, you can use Google Calendar offline and any changes you make will be added to your account the next time you log in.
How does Google Calendar help your business? Organizing people and events becomes easier when you use a single, integrated solution. Here's how it works:
Google Calendar can be a definite boon to your business, especially if you find yourself frequently collaborating with people in other regions. If you choose to use it as an appointment setting device, you minimize the risk of missing that important call or that new customer. As a collaboration tool, it drastically reduces the time and frustration of trying to contact busy suppliers and telecommuting team members.
By virtue of Google Calendar’s intuitive flexibility, many routine and time-consuming tasks associated with scheduling are simply eliminated. This means more time spent working on things that matter -- building profits, enhancing client relations, and optimizing your business.
This was the second post in our new series, Exploring Google Apps. Be sure to check out the other posts to learn even more about Google’s productivity suite and how it can benefit your business.