Google Apps for Business is a powerful, flexible alternative to traditional desktop-oriented productivity suite software. At its heart are three common and popular apps: Gmail, Google Drive, and Google Docs. Recently, Google Docs was incorporated into Google Drive, offering a seamless and integrated document creation and storage option.
The tagline for Google Drive is "Work Together Better", and that precisely explains what Google Drive is designed to do. In addition to providing access to files stored on the Drive to any internet-connected computer, Google Drive is designed to enhance real-time collaboration and data security.
Previously known as a standalone Google app, Google Docs has long been a favored low-cost alternative to pricey word processing programs like Microsoft Office and Corel WordPerfect. Google Sheets and Google Slides function as the spreadsheet editor and slideshow/presentation program – the budget-friendly alternative to buying Excel and PowerPoint software.
Since files created by word processing and spreadsheet programs are by their very nature meant to be read, shared, and edited, blending Google Docs and Google Drive makes sense. It combines the ready access of a computer hard drive with the simultaneous communication ability of the cloud. And it keeps everything in one searchable, safe place.
Like Gmail and Google Calendar, Google Drive and Google Docs are available for individuals to use for free. Upgrading to the Google Apps for Business product allows you to have more storage per user and a more integrated app experience across the company. (If you’re not sure about a paid subscription to Google Apps for Business, you can try it for free for one month before deciding.)
What can this new iteration of Google Drive do? It can:
Using Software as a Service (SaaS), an Internet-based software delivery system, has become increasingly popular with small and medium businesses. Not only are they spared the expense of installation and maintenance, yearly upgrades, and steep licensing fees, companies only have to pay for as many licenses as they need. Google Apps for Business can cost as little as $50 annually per user - a dramatic price decrease when compared to the price of traditional software.
Google Drive has some perks that go beyond savings. It’s backed by a guaranteed 99.9% uptime, and you can add unlimited users and manage their accounts precisely. As your business grows, your subscription to Google apps can accommodate it. In addition, having all your data stored in one centrally-located, collaboration-ready environment optimizes workflow and communication time.
This was the third post in our new series, Exploring Google Apps. Be sure to check out the other posts to learn even more about Google’s productivity suite and how it can benefit your business.